European Anthropological Association


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ABOUT THE EAA

Word from the President

S t a t u t e s  a n d  R e g u l a t i o n s

History of the EAA










 

     
 

 

Statutes and Regulations

 

 
 

Art. 1 Aims of the Association
Under the name of the European Anthropological Association (hereafter also denoted as EAA) an Association is hereby formed with the following aims:
(a) to promote research and teaching in Anthropology in the different countries of Europe;
(b) to promote the exchange of information, workshops, scientific congresses and schools at post graduate level among anthropologists of the different European Nations.
The Society will co-operate with the different offices for Education, Science and Culture within the UNESCO, WHO, UNO, EEC programs and with all other relevant organisations which have the same or analogous goals.

Art. 2 Membership
Upon written application, signed by 2 members of the Association and approved by the Board, membership is open to any person interested in furthering the aims of the Association. Non-European members are welcome to participate. Members will be expected to promote European and non-nationalistic views. Members are divided into three categories:
(a) Regular members: open to all scientists working in one of the fields of Anthropology
(b) Student members: open to persons who are studying for an undergraduate or postgraduate degree. An application must be accompanied by a letter from a member of the teaching staff where the student is studying. The application must be renewed annually.
(c) Honorary members: Honorary members are elected by the Council. This membership may be awarded to well-known experts in the field of anthropology who have had an important influence on European Anthropology.
Honorary members do not have to pay membership fees and they remain as members of the Association until they request termination of their membership.

Art. 3 Termination of membership
Membership is terminated:
(a) by a decision of the Board when the member's fees are considerably in arrears (2 years without payment); or
(b) by a decision of the Council. Following a request by at least 10 council members that a member of the Association has committed serious moral turpitude. Termination of membership will occur if agreed by 20 or more council members; or
(c) on written request of the member.

Art. 4 Fees
The annual fees are recommended by the Board and fixed by the General Assembly. They are payable at the beginning of each calendar year by each category of member. They will be paid directly to the Treasurer or through a local representative.

Art. 5 Board and Council
The Association is governed by the General Assembly, a Council and a Board. The Council is elected by the Honorary Members and good-standing members through a secret electronic ballot and remains in office for 2 years. The electronic ballot will be organised by the Secretary in conjunction with the adjunct-Secretary. The Board is elected by the Council through an electronic ballot and remains in office for 2 years.

Art. 6 The Council
The Council consists of 30 (or 31 or more in the case of tied votes) elected members. These members are elected by the Honorary and good-standing members every 2 years from the list of Honorary and good-standing members. The members are eligible for re-election. The Council meets at least once a year (if a real meeting cannot be organized, at least an online meeting should be arranged by the Board in the non-Congress years), and always during the EAA congress. A quorum shall be constituted when 10 or more council members are present.

Art. 7 The Board
The Board consists of:
(a) a President
(b) the former President
(c) up to four vice-Presidents
(d) a General-Secretary
(e) a General-Treasurer
(f) an Adjunct-Secretary
(g) an Adjunct-Treasurer


The Board is elected by the Council members every 2 years. It shall have the power to co-opt. The Board meets at least once a year (if a real meeting cannot be organized, at least an online meeting should be arranged by the President in non-Congress years), it can also meet as a result of a decision of the President or at the request of 3 of its members. All positions are re-eligible except the President who can be elected for only two consecutive terms. There is no remuneration for any function. A quorum shall be constituted when 3 or more Board members are present.

Art. 8 EAA meetings and publications
The EAA arranges a congress every two years in alternation with a national congress. During the EAA congresses, a Council meeting, a Board meeting and a General Assembly takes place.

Art. 9 Dissolution of the Association
The dissolution of the Association is decided by the General Assembly, following a proposal by the Board, based on a two-third majority of votes.

Art. 10 Destination of funds in the event of dissolution
In the event of dissolution, the funds of the Association are to be donated to UNESCO or some other international organisation with related aims as agreed by the General Assembly following a proposal by the Board.

Art. 11 Regulations
Regulations are prepared by the Council. Changes of the statutes and regulations require the simple majority of two thirds of the voting members of the General Assembly. However, if, after one vote, the result is indeterminate a second vote shall be organised in which only a simple majority of the voting members will be required.

 

Regulations

1. Art 2 Honorary members - are persons who have made outstanding contributions to the subject in an area of international repute.
a) Proposal for a new Honorary member is to be sent to the General-Secretary.
b) Proposals must be signed by at least 3 Council members of different nationalities and who are not the same nationality as the proposed honorary member.
c) President, former President and vice-Presidents make a first screening and they bring a proposal for a vote by the Council.

2. Art 2 Honorary and good standing members are entitled
1) to receive reduced registration fees at EAA congresses,
2) to be eligible to be a council member.


3. Art 6 The Council is elected from the Honorary and good-standing members. The vote occurs by a secret electronic ballot and the members are only allowed to vote for members from other countries. Members who receive the most votes are elected. There shall not be more than 2 representatives from any country. There shall not be more than 3 representatives from outside Europe in total with a maximum of 1 from any one non-European country. Elected members are informed about their election, and are requested to acknowledge, by email, acceptance of their nomination as Council Member. For each refusal or non-response within 30 days, the next member who received the most votes will be asked to act as new Council Member, according to the same procedure, until 30 members have accepted their nomination. No lists of candidates for Board elections are sent out before the 30 Council Members are known.


4. Art 7 The Board is elected by the Council every 2 years. Each Council Member can offer to serve as a Board member (one position only). Each Council Member receives a list of the 30 elected Council Members together with a form on which the council member can express with reasons, why they wish to be a candidate for a specific post on the Board. A Council member can only offer to serve for only 1 Board position. A Council Member may encourage another Council Member to stand as a candidate for a post on the Board. Candidatures should be sent to the General-Secretary within 30 days of receipt of the list. The General-Secretary prepares a voting bulletin including all Board candidates. The list of candidates cannot be modified by the existing Board. A voting bulletin is sent out to each Council Member. The voting is secret and occurs by electronic ballot. Voting bulletins should be received within 30 days.

5. Organisation of the congress
a) An EAA congress is organised every two years. A proposal, accompanied by a signed approval of the Dean and Board of the University concerned or of the officers of the institution responsible, has to be presented 4 years ahead during the Council meeting. In making its decision the Council should take into account possible costs, availability of hotels and student lodging, and facilities necessary to a successful congress.
b) An International Scientific Committee is proposed by the Congress Organiser and is composed of the President + Secretary + 4 other members of the EAA Board. After consultation, the Congress Organiser can add 2 supplementary names.
c) The organiser proposes at least 2 years in advance the topics of the different plenary sessions. These sessions will cover a variety of anthropological topics. The organiser proposes for the consideration of the Council the names of keynote speakers for these topics.
d) The Scientific Committee is entitled to make proposals of change in consultation with the organiser. In case of disagreement between the organiser and the scientific committee the final decision on the proposed topics and speakers shall be made by the Council two years in advance of the Congress.
Following their acceptance by the Council the organiser is empowered to send formal invitations to the keynote speakers.
e) This procedure is accepted by the organiser when designated organiser of an EAA congress.
f) During the EAA congress there will be a contest for the best student poster(s). Candidates for this award should be student participants of the congress and the first author of a poster presentation. They have to personally present their research results during the poster sessions and they have to report on their contribution to the presented work. Members of the Council should serve as referees in this contest. Depending on the number of the main scientific sections in the poster sessions and on the quality of the presentations and posters, a maximum of 3 poster awards can be made during the congress.
g) Members having paid their fees are entitled to a reduction of the registration fee of the congress.

6. The annual fees are recommended by the Board and fixed by the General Assembly. They will be paid in Euros and fees are payable at the beginning of each calendar year by each category of member except Honorary members. A member will be considered as being in good standing if their fee is paid by the end of May of the current year. These payments will take into account missing years: in the case of a missing year it is the duty of the Local Treasurers/National Representative (denoted as LT hereafter), or of the General-Treasurer (denoted as GT hereafter) for members from countries without a LT, to inform the members that the current payment was registered as payment for the previous year and that the fee for the current year is still missing. Fees will be paid directly to the GT or through a LT.
A LT will be nominated in each country for a 2-year period. Exceptions to this rule may occur if a country has very few members. The mandate of a LT is renewable. LT's do not have to be Members of the Council. New LT's are recommended by the GT and approved by the Board.

The LT is responsible for
a) promoting the EAA in his/her country by stimulating membership,
b) collecting the fees of the members in his/her country and for sending a letter on request of the member if necessary,
c) informing the GT immediately about incoming payments of fees,
d) sending the fees to the GT once a year at the latest by the 1st of May. (If the LT's want to continue to collect the fee in local currency, they should ensure, that the amount sent to the GT is the corresponding amount for the number of paying members in EURO's),
e) providing the GT with a financial balance by the end of June.
For countries without LT's, the members have to pay their fee to the GT at the latest by the end of June. On request a reminder e-mail or letter can be sent by the GT.


7. Local Treasurers/National Representatives are nominated for a 2-year period. Their mandate is renewable. New Local Treasurers/National Representatives are recommended by the General-Treasurer and approved by the Board.

8. The President is responsible for
a) chairing Council, Board and General Assembly meetings,
b) promoting the EAA at other scientific meetings and conventions,
c) liaising with other Board Officers and Council Members in the efficient running of the Association.


9. The Former President will assist the President as required.

10. The Vice-Presidents will be given special duties as agreed by the Board. For example responsibility for the Newsletter, occasional book publications and other duties as deemed necessary.

11. The General-Secretary is responsible for
a) managing the administration of the Association together with the General-Treasurer,
b) regularly updating membership details in the EAA database,
c) sending the list of current EAA members to the EAA congress organizers,
d) preparing the voting bulletins for Council and Board elections,
e) the counting of the votes for Council membership (with the assistance of the adjunct-Secretary),
f) the General-Secretary will not be responsible for counting the votes for Board membership. That duty will be undertaken by two Council members who are not seeking a position on the Board.


12. The General-Treasurer is responsible for
a) looking after the economic administration of the Society, together with the Secretary-General,
b) paying invoices that are due, after liaising with the Secretary-General,
c) presenting to the General Assembly an economic report containing the accounts of the previous two years as well as projected budget for the next 2 years,
d) providing detailed accounts for authentication by two council members at the General Assembly. The Council will nominate two members who will audit the accounts and present their findings to the General Assembly.


The adjunct-Treasurer will assist the Treasurer as required.




 
     
 
 


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