Art. 1 Aims of the Association

Under the name of the European Anthropological Association (hereafter also denoted as EAA) an Association is hereby formed with the following aims:

(a) to promote research and teaching in Anthropology in the different countries of Europe;

(b) to promote the exchange of information, workshops, scientific congresses and schools at post graduate level among anthropologists of the different European Nations.

The Society will co-operate with the different offices for Education, Science and Culture within the UNESCO, W.H.O., U.N.O. , E.E.C. programs and with all other relevant organisations which have the same or analogous goals.

Art. 2 Membership

Upon written application, signed by 2 members of the Association and approved by the Board, membership is open to any person interested in furthering the aims of the Association . Non-European members are welcome to participate. Members are divided into three categories:

(a) Regular: open to all scientists working in one of the fields of Anthropology

(b) Student: open to persons under 30 years of age who are in training (application must be accompanied by a letter from a member of the teaching staff; this application must be renewed yearly for a maximum of 5 years).

(c) Honorary members

Art. 3 Termination of membership

Membership is terminated:

(a) by a decision of the Board when the member's fees are considerably in arrears (2 years without payment);

or

(b) by a decision of the Council, for serious moral reasons following a request by at least 10 of its voting members. The decision is taken by at least two thirds of its voting members.

or

(c) on written request of the member

Art. 4 Fees

The annual fees are recommended by the Board and fixed by the General Assembly. They are payable at the beginning of each calendar year by each category of member. They will be paid directly to the Treasurer or through a local representative.

Art. 5 Board and Council

The Association is governed by the General Assembly, a Council and a Board. The Council is elected by the General Assembly through postal ballot and remains in office for 2 years. The Board is elected by the Council through postal ballot and remains in office for 2 years.

Art. 6 The Council

The Council consists of 30 elected members. These members are elected by the General Assembly each 2 years from the list of regular members having paid their fees. The members are eligible for re-election. The Council meets at least once a year, and always during the EAA congress. A quorum shall be constituted (when one third of the members are present or excused).

Art. 7 The Board

The Board consists of:

(a) a President

(b) the former President

(c) up to four vice-Presidents

(d) a Secretary-general

(e) a Treasurer

(f) an adjunct-Secretary

(g) an adjunct-Treasurer

The Board is elected by the Council members every 2 years. It shall have the power to co-opt. The Board meets at least once a year, it can also meet as a result of a decision of the President or at the request of 3 of its members. All positions are re-eligible except the President who can be elected for only two consecutive terms. There is no remuneration for any function. A quorum shall be constituted (when one third of the members are present)

Art. 8 EAA meetings and publications

The EAA arranges a congress every two years in alternation with a national congress. During the EAA congresses, a Council meeting and a General Assembly takes place. In the non-congress years, the Council will arrange a meeting in conjunction with a national congress.

Art. 9 Journal

The Journal is under the responsibility of an Editor-in-Chief and of an Editorial Board of 10 members. This Editorial Board is elected each 4 years by the Council. The Editor of the Journal is nominated by the Board on a 5 years term. The members of the Editorial Board are re-eligible.

Art. 10 Dissolution of the Association

The dissolution of the Association is decided by the General Assembly, following a proposal by the Board, on a two-third majority of votes.

Art. 11 Destination of funds in the event of dissolution

In the event of dissolution, the funds of the Association are to be donated to UNESCO or some other international organisation with related aims.

Art. 12 Regulations

Regulations are prepared by the Council. Changes of the statutes require the simple majority of two thirds of the voting members of the General Assembly. However, if, after one vote, the result is indeterminate a second vote shall be organised in which only the simple majority of the voting members will be required.

Regulations

1. The Council is elected from the regular members who are in good standing and have paid their fees up to at least the year before the vote. The vote occurs by mail, the members are only allowed to vote for members from another country. The members who receive the most votes are elected. There shall not be more than 2 representatives from any country. There shall not be more than 3 representatives from outside Europe in total with maximum 1 from any non-European country. Elected members are informed about their election, and are requested to acknowledge, by letter, acceptance of their nomination as Council Member. For each refusal or non-response within 30 days, the next member who received the most votes will be asked to act as new Council Member, according to the same procedure, until 30 members have accepted their nomination. No lists of candidates for Board elections are sent out before the 30 Council Members are known.

2. Art. 7 The Board is elected by the Council every 2 years. Each Council Member is entitled to offer to serve in one or more posts in the Board. Each Council Member receives a list of the 30 elected Council Members together with a form on which he/she can express his/her wish to be candidate for a post in the Board. Each Council Member may encourage a Colleague Council Member or any other EAA member to stand as candidate for a post in the Board. Candidates for the Board should be Council Members. Candidatures should be sent to the General-Secretary within 30 days. The General-Secretary prepares a voting bulletin including all candidates. The list of candidates cannot be modified by the Board. A voting bulletin is sent out to each Council Member. The voting is secret and occurs by mail (not by Fax or any other mailing system). Voting bulletins should be received within 30 days.

3. Art. 9 The Editorial Board is elected by the Council each 4 years by postal ballot. Each candidature is to be sent to the Secretary and is signed by at least 3 members of the Council of different nationalities together with a statement by the candidate that he/she is willing to serve.

4. Honorary members - are persons who have made outstanding contributions to the subject and are of international repute.

   1. Proposals are to be sent to the General Secretary.

   2. Proposals must be signed by at least 3 Council members of different nationality and who do not have the same nationality as the proposed honorary member.

   3. President, former President and vice-Presidents make a first screening and make a proposal for the vote of the Council.

5. Organisation of the congress

   1. An EAA congress is organised every two years. A proposal, accompanied by a signed approval of the Dean and Board of the University concerned or of the officers of the institution responsible, has to be presented 4 years ahead during the Council meeting. In making its decision the Council should take into account possible costs, availability of hotels and student lodging, and facilities necessary to a successful congress.

   2. An International Scientific Committee is proposed by the Congress Organiser and is composed of the President + Secretary + 4 other members of the EAA Board. After consultation, the Congress Organiser can add 2 supplementary names.

President + Secretary + 4 elected members. After consultation, the organiser can add 2 supplementary names.

   3. The organiser proposes at least 2 years in advance the topics of the different plenary sessions. These sessions will cover a variety of anthropological topics. The organiser proposes for the consideration of the Council the names of keynote speakers for these topics.

   4. The Scientific Committee is entitled to make proposals of change in consultation with the organiser. In case of disagreement between the organiser and the scientific committee the final decision on the proposed topics and speakers shall be made by the Council two years in advance of the Congress.

Following their acceptance by the Council the organiser is empowered to send formal invitations to the keynote speakers.

   5. This procedure is accepted by the organiser when designated organiser of an EAA congress.

   6. During the EAA congress there will be a contest for the best student paper and for the best poster.

   7. Members having paid their fees are entitled on a reduction of the registration fee of the congress.

6. The annual fees are recommended by the Board and fixed by the General Assembly. They will be fixed in EURO's. They are payable at the beginning of each calendar year by each category of member. A member will be considered as being in good standing if his fee is paid by the end of May of the current year. These payments will take into account missing years: in the case of a missing year it should be the duty of the Local Treasurers/National Representative (denoted as LT hereafter), or of the General Treasurer (denoted as GT hereafter) for members from countries without LT, to inform the members that the current payment was registered as payment for the previous year and that the fee for the current year is still missing. Fees will be paid directly to the GT or through a LT.

A LT will be nominated in each country for a 2-years period. Exceptions on this rule may occur if a country has very few members. The mandate of a LT is renewable. LT's do not have to be Members of the Council. New LT's are recommended by the GT and approved by the Board.

The LT is responsible for

   1. promoting the EAA in his/her country by stimulating membership,

   2. for collecting the fees of the members in his/her country and for sending a letter on request of the member if necessary

   3. for informing the GT immediately about incoming payments of fees,

   4. for sending the fees to the GT once a year at the latest by the 1st of May. (If the LT's want to continue to collect the fee in local currency, they should ensure, that the amount sent to the GT is the corresponding amount for the number of paying members in EURO's )

   5. for providing the GT with a financial balance by the end of June.

For countries without LT's, the members have to pay their fee to the GT at the latest by the end of June. On request a reminder e-mail or letter can be sent by the GT.

7. Members who are in good standing, i.e. having paid their fee at the latest by the end of May are entitled

   1. to receive the newsletter,

   2. to receive reduced registration fee at EAA congress,

   3. to be eligible for the council members having paid their fees of the year.

Members having paid their fee for the year preceding the publication will receive the first Newsletter of the year and will be advised to pay before May if they wish to continue receiving subsequent Newsletters

8. Only members having paid the full rate fee for the year preceding the publication and the year of publication itself are entitled to receive the biannual book. For each country, where members are allowed to pay a reduced fees but with a transfer of this fee to the GT, 1 copy of the biannual book for each 4 members will be sent to the LT's. For other countries without transfer of fees to the GT, 1 to 3 copies will be sent to the LT.

It is up to the LT's to distribute copies of the biannual book among different Departments/Institutes trying to maximise access to these volumes by our members in this respective countries.

9. The Council shall nominate two auditors who shall audit the accounts at the end of each year.

10. Local Treasurers/National Representatives are nominated for a 2-years period. Their mandate is renewable. New Local Treasurers/National Representatives are recommended by the General Treasurer and approved by the Board.